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Recital Scheduling Policies

Recital Times
Venues
Dress Rehearsals
Committees
Recordings
Receptions
Programs
Publicity
Recital Attendance
Cancellations

Recital Times

(pending availability on the Astra calendar)

Student Recitals
  • 11:30 am recital, 11:00 am set up/ 1:00 pm out of hall
  • 1:30 pm recital, 1:00 set up/3:00 out of hall
  • 3:30 pm recital, 3:00 set up/ 5:00 out of hall
  • 5:30 pm recital, 5:00 set up/7:00 out of hall
  • 7:30 pm recital, 7:00 set up/9:00 out of hall
Faculty Recitals
  • 3 pm Recital, 1:00 pm set up/5:30 out of hall
  • 7:30 pm recital, 5:30 set up/10 out of hall
Ensemble Concerts
  • 3 pm Concert, 12 pm set up/5:30 out of hall
  • 7:30 Concert, 5:30 pm set up/10:30 out of hall

Venues

No off-campus venues will be allowed for recitals.

Student Recitals and all Studio Recitals and Master Classes will be held in the Student Recital Hall, Choral Room, Large or Small Ensemble Rooms, or 2-VOX, the 60-seat Classroom.

Faculty Recitals and events will be held in the Concert Hall or the Student Recital Hall, as well as other venues as needed. Please see Room Scheduling for more information.

Dress Rehearsals

Student Recitals: Student dress rehearsals can only be scheduled three weeks prior to the recital date. Pianists and Student Conductors may have 5 hours of rehearsal if available, all other students are limited two hours rehearsal pending availability. No dress rehearsals can be scheduled for studio recitals; please use your seminar time.

Major Ensembles: Major Ensembles are entitled to two dress rehearsals in the venue. One dress rehearsal must be during normal class time and one rehearsal may be outside of class time. Collaborative concerts involving more than one major ensemble may schedule two rehearsals outside of class time in the venue.

Faculty and Guest Events: Faculty are entitled to one, two-hour dress rehearsal. Dress rehearsals may be requested at the time their event is scheduled if the prime recital times are avoided (1 pm-5 p.m. on weekends and 5:30-10:30 pm every week day). Three weeks prior to the event, ANY available time may be reserved for a faculty dress rehearsal.

Keyboard faculty may request two additional hours of rehearsal in the Concert Hall as available. 

Committees

  • DMA committees require five members of the Graduate Faculty, four of whom must be regular members (tenured and tenure-track faculty members). MA and MFA committees require three members of the Graduate Faculty, two of whom must be regular members (tenured and tenure-track faculty). Graduate recital committees must be approved by the Director of Graduate Studies before the recital is scheduled. If you have questions about committee selection please see academic secretary.
  • Undergraduate recital committees must have three members.
  • Committee Approval: The form will automatically be sent to the primary advisor and the committee for approval. Graduate committee members must also be authorized by the Director of Graduate Studies, who will be automatically notified when the event is scheduled. Please see Committees under Recital Scheduling Policies for more information. Optional recitals simply require the primary advisor’s approval. The music scheduler will contact the student if there are any problems with the committee.
  • See Recital Requirements under each major area for policies concerning the undergraduate and graduate committee.
  • See How to Schedule a Student Recital for information on how to schedule the recital once a committee has been selected.
  • After the recital, the chair of the committee must complete the appropriate Graduate Recital Report Form or Senior/Upper-Level Undergraduate Recital Report Form. One degree recital program must be attached to the form by the committee chair before submitting it to the Academic Office.
  • Students approved by a primary advisor to use a major ensemble concert, opera or concerto as a degree recital must also select a committee using the Student Recital Form and adhere to degree recital policy under Deadlines.

Recordings

If a professionally recorded and mastered recording of the recital is desired, the School of Music Recording Studio offers high-quality and affordable recital recording services. Please refer to Fees for costs and select to have the recital recorded when filling out the recital request form.

Only major ensemble concerts are automatically recorded. Please select the recording option on the faculty or student event form if you would like your recital recorded and the Recording Studio will automatically be notified. Only UI faculty event recordings are free; please note that there are fees for recording guest events.

The recording policies

Receptions 

Post-recital reception space is available in the student common area. The space is subject to first-come, first serve usage and may not be reserved. Students must ensure that that all trash is disposed of after the reception and the area is left clean. No food or drink is allowed in the recital halls and classrooms.

Programs

Students are responsible for creating their own programs and all printing costs. Programs must fit the University of Iowa requirements. Sample programs  

Following the recital, two programs must be turned into the Main Office. One program must be stapled to the Recital Report Form that is submitted to the Academic Office.

Faculty programs are provided free of charge with official University of Iowa School of Music Programs.

Programs are NOT provided for Studio Recitals and Master Classes.

After scheduling an event online using the provided form, the faculty member will be contacted by the program coordinator to provide information for the event, or the faculty member can upload program information, bios and headshots directly to the Faculty Event Form. This information must be submitted to the program coordinator no later than THREE WEEKS PRIOR to the recital or event date. Programs can be up to four pages long, including the cover page and back page with upcoming events.

Publicity

Publicity: The event will be added to the Arts Iowa Calendar and widely publicized by the UI School of Music.

Recital Attendance

Recitals will automatically be added to the recital attendance calendar once they have been scheduled. 

Recital Attendance ends when the term ends. There will be no Recital Attendance accredited during finals week. Recital Attendance will not be available at Master Classes or certain special events.

Cancellations

Cancellations: Please complete the Recital Cancellation Form to cancel an event so that it can be removed from all calendars and recital attendance.